Constitution - Revision history

PaulMc: Protected "Constitution" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

2024-05-26T19:56:46Z

Protected "Constitution" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

PaulMc at 19:56, 26 May 2024

2024-05-26T19:56:06Z

PaulMc at 19:52, 26 May 2024

2024-05-26T19:52:31Z

PaulMc at 19:52, 26 May 2024

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Paul at 13:22, 9 May 2020

2020-05-09T13:22:43Z

Paul at 21:43, 14 May 2019

2019-05-14T21:43:36Z

Paul at 13:09, 21 January 2019

2019-01-21T13:09:18Z

Paul: Created page with "Poultry Veterinary Study Group of the EU Constitution- Revised May2016 =1. Name= The name of the Group is the Poultry Veterinary Study Group of the EU. The Gr..."

2018-01-31T17:28:59Z

Created page with "<big>Poultry Veterinary Study Group of the EU</big> Constitution- Revised May2016 =1. Name= The name of the Group is the Poultry Veterinary Study Group of the EU. The Gr..."

New page

<big>Poultry Veterinary Study Group of the EU</big>

Constitution- Revised May2016

=1. Name=
The name of the Group is the Poultry Veterinary Study Group of the EU.
The Group may also be known as the PVSG EU.
=2. Objectives=
The main objectives of the PVSG EU are:

- To share practical experience and information regarding the sanitary situation in
poultry and avian species of each country;

- To develop and maintain the scientific knowledge of members;

- To place a network of technical experts and alarm on diseases outbreaks at members
disposal;

- To provide a friendly environment for free exchange of information in order to achieve
these objectives.

The PVSG EU may also undertake the following tasks:

- To set up ad hoc working groups, as and when necessary, to consider specific issues
or disease problems;

- To lobby the EU Commission or other authority, or coordinate lobbying of individual
memberships, on specific issues;

- To demonstrate, through its meetings, and web site, a continuing education resource for the benefit
of all members.

=3. Language=
The leading language of the PVSG EU is English.
=4. Members and Membership=
a. Numbers of members:

- The total number of full members of the PVSG should not exceed 100. Honorary
members and observers are in addition to this number.

- Countries eligible for membership of the PVSG are EU countries plus Norway and
Switzerland. In special cases the Committee may also propose and decide
membership for veterinarians outside the EU.

- Countries eligible for the calculation of allocations are: the current EU countries, those
countries whose date of entry into the EU is known, plus Norway and Switzerland,
where the poultry production (chicken + turkey + duck meat and egg production) is
greater than 0.20% of total European production, based on the average of the 5 last
years available.

- The number of full members eligible to represent each country in the Group will be
based on the tonnage of chicken, turkey and duck meat and egg production of each country.

- Membership per country: This will initially be a minimum 1 allocation. Additional full
members per country will be strictly proportional to the calculated poultry production of
that country up to a maximum of 8 additional full members. Therefore the maximum
number of full members will be 9 allocations.

- Allocations according to production are recalculated every 5 years or, in exceptional
circumstances earlier, as decided by the Committee.

b. Eligibility for Membership:

- Membership of the PVSG EU is open to Veterinary Surgeons working in countries of
the EU, Norway or Switzerland, where the majority of their professional work (at least
50% and not less than an average of 20 hours/week) is actively involved in the areas
of poultry disease diagnosis and prevention, production and/or pathology. Members
may work in private practice or for a company actively involved in the poultry business
of that country. Government employees cannot become Members. Membership is
proposed by the Country Group on a majority decision basis.

- In special cases the Committee of the PVSG EU may also propose and decide
membership for veterinarians working outside the EU. These members have an
observer status without a seat on the Committee but they must respect the same
rules as full members. They may participate in the closed and open sessions of the
Group under the same conditions as full members and may present a disease report
for the country where they work

c. Applications for Membership:
Applications for Membership have to be proposed to and accepted by a clear majority of
the Committee.

- The applicant must provide a full CV detailing his/her experience and posts held.
He/she must be able to demonstrate clearly what he/she can bring to the group and
their ability to take an active part in meetings.

- An existing member of the PVSG will present the application. This will either be the
secretary of an existing country group, or another existing full member of PVSG who
can demonstrate a good knowledge of the skills and suitability of the applicant. In any
case the sponsoring existing member must support this application by a written
recommendation.

- CV and recommendation are sent to the Committee at least one month before the
next Committee meeting where the application will be considered.

- A period of 1 year between the enrolments of 2 members of the same country is
applied, except when at least one of these 2 enrolments comes after the resignation
or the cancellation of membership of one member of the country group.

- The Committee will accept, defer or reject the application. The applicant will be
informed in writing of the decision of the PVSG Committee. In case of rejection, the
applicant has a right of appeal.

- If accepted by the Committee, the new member will receive a mail from the
Webmaster including his password and a request for information to update the
database of the website. The new member is then welcomed to the next meeting of
the PVSG EU.

d. Obligations of Members:

- New members are expected to present a Country report or other introductory paper to
the Group, within the first year of membership. At this occasion they give a clear
presentation about their activities in poultry industry.

- Each Member is enrolled as an individual and cannot represent a firm or a Veterinary
Association. No one may attend in place of another Veterinarian. Split Memberships
are not accepted.

- Except for retirement, if a member is no longer employed according to the rules stated
above, that will result in cancellation of membership. The Committee will make the
final decision.

- After retirement, a member can remain in the group, as a full member, for a period of
up to 5 years.

- Non-attendance by a full member at three consecutive Meetings, without valid reason,
will result in cancellation of Membership. The final decision will be made by the
Committee.

- Resignation or cancellation of membership closes access to the member area of the
website.

- A membership financial contribution is fixed in order to cover administration costs.
Open bookkeeping is applied. Further expenses incurred in organizing Meetings will
be shared equally by the Members attending. Changes in Membership contribution
are decided by the Committee.

- It shall be the responsibility of each country group to develop and encourage candidate members with a view to ensuring that membership is as representative as possible of the professionals who operate in the area of poultry medicine in their country, who satisfy membership requirements and are interested in becoming members.

- ALL Country members have an obligation to contribute information to their country secretary so that the disease summary is representative of that country
----

e. Honorary membership:

- Honorary membership may be conferred on members who, in the opinion of the
Committee, have made an exceptional contribution and commitment to the PVSG EU.

- Individual members or Country Groups may propose full members for consideration
for Honorary membership by the Committee. Such proposal shall be made in writing
to the PVSG Secretary or President in advance of a Committee meeting.

- Honorary members are not obliged to attend all subsequent meetings of the Group
after their retirement from the poultry industry, but are encouraged to continue to take
an active part in the Group.

- Honorary members will not pay any further membership subscriptions.

- Honorary membership is in addition to the number of full member allocations of the PVSG.

=5. The Committee=

a. Members:

- The PVSG EU is headed by a Committee consisting of five officers plus the Country
secretaries for each country that is not represented by an officer. The officers of the
Group are: one President (Chairman) and two Vice-Presidents of different
nationalities, a Treasurer and a Secretary. The Vice-Presidents are one Junior Vice-
President and one Senior Vice-President.

- The mandate of the officers extends for a period of two years, at the end of which they
are eligible for re-election.

- The PVSG Secretary is chosen by the President.

- The PVSG Treasurer is a committee member elected by the Committee.

- Before leaving the presidency, the President suggests a new Junior Vice-President.
Committee Members may propose other candidates. In this situation the Committee
must reach a decision by secret ballot and majority votes. In case of equal number of
votes the President decides.

- Country secretaries: they are named or elected by the members of each country.

b. Missions of the Committee:

- The Committee meets on the evening before each meeting.

- The Committee promotes the value and objectives of the PVSG EU and acts for the
common good of the group.

- The Committee is competent to proceed to make any change of the Constitution but,
if asked by a Committee member, decision is delayed to the next Committee meeting
in order to allow a consultation of the country members.

- The Committee is in charge of the administration of the PVSG: in particular, it
approves the secretary and treasurer reports at each Committee meeting and deals
with members and membership matters (resignations, applications, attendances),
agenda, organization and calendar of meetings.

- Decisions are reported at the following closed meeting of the Group and are formally
recorded in the minutes of each Committee meeting. Minutes are reported in the
place dedicated to each meeting on the website.

c. Missions of the officers and Country secretaries:

- The President: presides over and co-ordinates the works of the Committee. He
prepares the agenda of the Committee meetings and ensures the continuity of the
works of the Committee. He works for the cohesion of the Group and consensus of
the Committee. He reports general information and important decisions at the general
meeting.

- The Senior President helps the new President to achieve these objectives.

- The Secretary draws up the minutes of each meeting, which are submitted to the
Committee before the next meeting and forwards these to the Webmaster after
approval for placing on the PVSG website. The Secretary is responsible for checking
attendances at the meetings.

- The Treasurer collects fees and profits of the meetings and makes any necessary
payments. He is in charge of the bookkeeping and reports at each Committee
meeting.

- The Country secretaries represent the members of their country. Should the occasion
arise they forward for discussion to the members they represent any proposals made
by the Committee regarding a change in the Constitution. They inform the Committee
about any change regarding membership of their group (new applications, job moving,
resignations…), check the attendance and website update of their members, answer
for the presentation of their country reports and collect the fees of their group. They
facilitate the organization of the PVSG meeting held in their country.

- The Country Secretaries will be responsible for submitting the disease table summary details for their country at least one week before the next meeting.

=6. Meetings=

a. Frequency, objectives and organization:

- Two Meetings are organized per year.

- The meetings are designed to achieve the objectives of the Group.

- The Meetings are held in different countries, on a rotational basis, as agreed by the
Committee.

- Countries with few members can work together to organize meetings.

b. Sessions:

The technical part of a Meeting consists of three sessions:

- Committee Meeting.

- Closed session dedicated to the information of members regarding news and
important decisions made at the Committee meeting, the presentation of country
reports by a representative of each country, special focus on important topics, reports
of working groups. Closed sessions may only be attended by members in order to
keep the discussion as open as possible and free of constraints.

- Information presented in closed sessions is confidential to the Group, except where
specific permission has been given for wider distribution.

- Open session is where invited speakers or members present papers, and this
information is not regarded as confidential, unless specifically notified at the start of
that session.

b. Program:

- The meeting organizer of the host Country decides upon the program and invites the
speakers.

- Members wishing to contribute a paper to a Meeting must notify the organizer in good
time. Poultry Veterinarians or other professionals of the host Country may be invited to
attend the open session.

- Guests, other than mentioned above, can only attend the meetings with the
agreement of the President.

- The closed session cannot be attended by non-members.

- The organizer of the host country may inform professional media about the agenda of
the meeting and send them a brief summary, without confidential topics, after the
meeting.

=7. Working Groups=

The Committee may, from time to time, appoint Working Groups on certain projects or
topics thought to be important to the Group or the wider poultry industry.
The Working Groups report to the Committee Meeting.

=8. Communication=

a. Communication to third parties
- Members are not allowed to use information gathered during the closed sessions for
any reasons: eg information to the media, to the government, to (potential)
customers.

- Responsibility for communication outside the PVSG lies within the committee.
- In principle communication outside the PVSG will be done by the president.
- The president together with the committee may allow other members to communicate
outside the PVSG.

b. Role and working of website

- For information of members and non-members the PVSG uses a website:
www.pvsgeu.org

- The website consists of a member and a non-member part. Information about
members and about closed sessions is confidential and will only be put in the member
part.

c. Rights and duties of sponsors

- In order to organise the 2-yearly meetings sponsors may be asked for help, financially
or otherwise.

- In return sponsors can expect the possibility to attend the open session and/or the
evening program. Only when sponsors have valuable new scientific or technical
information they might be allowed to give a presentation during the open part of a
meeting. Publicity for the sponsors is limited to: announcement in the invitations as
sponsor, banner/announcement on our website during half a year, spread of
commercial and/or scientific material to the members.

=9. Management of the bank account.=

The PVSG treasurer manages the PVSG bank account under the supervision of the President, the Junior and Senior Presidents, the Dutch secretary and the Dutch treasurer.

=Revision History=
4a - revised May 1997

4d - revised November 1997

Senior status - revised May 1998

4a - revised November 2000

4a & senior status - revised April 2004

4a - revised May 2006

1, 4, 5, 6 - revised, senior status - cancelled, 2 & 8 - created November 2007

4d - revised May-June 2011

4d - revised Nov 2011 - reduced interval from 2 to 1 year

4d/5d revised Nov 2014

9 - new paragraph May 2016

@@ Line 54: / Line 54: @@
 ==== Eligibility for Membership: ====
-- Membership of the PVSGE is open to <s>V</s>'''veterinarians''' <s>y Surgeons</s> working in countries of the EU, Norway, United Kingdom, or Switzerland, where the majority of their professional work (at least 50% and not less than an average of 20 hours/week) is actively involved in the areas of poultry disease diagnosis and prevention, production and/or pathology. Members may work in private practice or for a company actively involved in the poultry business of that country. Government employees cannot become Members. Membership is proposed by the Country Group on a majority decision basis.
+- Membership of the PVSGE is open to veterinarians working in countries of the EU, Norway, United Kingdom, or Switzerland, where the majority of their professional work (at least 50% and not less than an average of 20 hours/week) is actively involved in the areas of poultry disease diagnosis and prevention, production and/or pathology. Members may work in private practice or for a company actively involved in the poultry business of that country. Government employees cannot become Members. Membership is proposed by the Country Group on a majority decision basis.
-- In special cases the Committee of the PVSGE may also propose and decide membership for veterinarians working outside the '''listed countries'''<s>EU</s>. These members have an observer status without a seat on the Committee but they must respect the same rules as full members. They may participate in the closed and open sessions of the Group under the same conditions as full members and may present a disease report for the country where they work
+- In special cases the Committee of the PVSGE may also propose and decide membership for veterinarians working outside the listed countries. These members have an observer status without a seat on the Committee but they must respect the same rules as full members. They may participate in the closed and open sessions of the Group under the same conditions as full members and may present a disease report for the country where they work
 ==== Applications for Membership: ====
@@ Line 96: / Line 96: @@
 final decision.
-- Non-attendance by a full '''or retired''' member at three consecutive Meetings, without valid reason, will result in cancellation of Membership. The final decision will be made by the
+- Non-attendance by a full or retired member at three consecutive Meetings, without valid reason, will result in cancellation of Membership. The final decision will be made by the
 Committee.
@@ Line 264: / Line 264: @@
 ==== Communication to third parties ====
-- Members are not allowed to use information gathered during the closed sessions for any reasons: eg information to the media, to the government, to (potential)
+- Members are not allowed to use information gathered during the closed sessions for any reasons: e.g. information to the media, to the government, to (potential)
 customers.

← Older revision		Revision as of 19:52, 26 May 2024
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	<big>'''Poultry Veterinary Study Group Europe'''</big>		<big>'''Poultry Veterinary Study Group Europe'''</big>

−	~~Constitution-~~ <big>Currrent</big> from May 2025	+	<big>Currrent</big> from May 2025

← Older revision		Revision as of 13:22, 9 May 2020
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	4F - new paragraph re retired members October 2018		4F - new paragraph re retired members October 2018
		+
		+	<big>[[Main_Page\|Return to the Main Page]]</big>

@@ Line 124: / Line 124: @@
 above, that will result in cancellation of membership. The Committee will make the
 final decision.
 - Non-attendance by a full member at three consecutive Meetings, without valid reason,
@@ Line 377: / Line 374: @@
 a - added United Kingdom, assuming non-EU member status from March 28th 2019 -  October 2018
 F - new paragraph re retired members October 2018

← Older revision	Revision as of 19:56, 26 May 2024
(No difference)

@@ Line 2: / Line 2: @@
-Constitution- Revised May2016
+Constitution- <big>Currrent</big> from October 2018
@@ Line 41: / Line 41: @@
 members and observers are in addition to this number.
-- Countries eligible for membership of the PVSG are EU countries plus Norway and
+- Countries eligible for membership of the PVSG are EU countries plus Norway, United Kingdom, and
 Switzerland. In special cases the Committee may also propose and decide
 membership for veterinarians outside the EU.
 - Countries eligible for the calculation of allocations are: the current EU countries, those
-countries whose date of entry into the EU is known, plus Norway and Switzerland,
+countries whose date of entry into the EU is known, plus  Great Britain, Ireland (Republic of Ireland
 where the poultry production (chicken + turkey + duck meat and egg production) is
 greater than 0.20% of total European production, based on the average of the 5 last
@@ Line 65: / Line 66: @@
 - Membership of the PVSG EU is open to Veterinary Surgeons working in countries of
-the EU, Norway or Switzerland, where the majority of their professional work (at least
+the EU, Norway, United Kingdom, or Switzerland, where the majority of their professional work (at least
 % and not less than an average of 20 hours/week) is actively involved in the areas
 of poultry disease diagnosis and prevention, production and/or pathology. Members
@@ Line 124: / Line 125: @@
 final decision.
-- After retirement, a member can remain in the group, as a full member, for a period of
+After retirement, a member can remain in the group, as a full member, for a period of
 up to 5 years.
@@ Line 162: / Line 163: @@
 - Honorary membership is in addition to the number of full member allocations of the PVSG.
 =5. The Committee=
@@ Line 357: / Line 375: @@
 - new paragraph May 2016